Software development

How To Manage Remote Teams With Upwork

Regular career catch-ups are a results-driven way to manage a remote team as you’re able to build employees’ trust and connect with them on a personal level. Your remote workers, in turn, will be able to share their personal goals and objectives for your brand. While managing remote teams, ensure you find that delicate balance between continually pinging employees and delegating workflow by setting up automation.

In fact, it’s great that they get to do those things, live their life, and get work done too. It doesn’t matter how many hours are being put into the work or when the work is being put in. All that matters are the results — and I trust our employees find a way to make the results happen. How to manage a remote team in this regard is to advocate for mental health days — workdays you set aside to help improve your employees’ psychological wellbeing. As a business owner or manager looking to learn how to manage a remote team, ensure you provide resources to help your team grow and handle tasks more efficiently. The result was everyone being on the same medium and at the same disadvantage.

Leading and Managing Remote Teams

Our multicultural team gives us a broader view of the world and how we can solve different problems together. But this would not be possible if we weren’t intentional about creating an environment where everyone’s voices are heard and respected. As of April 2021, The Remote Company is a team of 130 people from 30+ different countries. To gauge a candidate’s desire to work for us, we developed a unique way of applying.

It’s also important to create structure within meetings themselves, to keep them efficient and to the point. An example is the EPIC structure, which stands for energy, purpose, insights, and connection. This keeps team members focused and purpose-driven to assist with productivity during meetings. Treating employees who work remotely as if all they want is to earn money for doing nothing—i.e. Micromanaging—will have a negative impact on collaboration and engagement. As a manager, it would be a mistake to think that since people already know what they should do in the office, it should be clear to them what is expected when working remotely.

Train And Connect Remote Employees

Other issues, such as unforeseen distractions in the home, must be handled case-by-case. In the past couple of years, working from home has become the norm for workers in a wide variety of industries, and the trend doesn’t seem to be dying down any time soon. Discover Trello’s flexible features and integrations designed to help your team’s productivity skyrocket to new heights. Become a Trello boss with these easy-to-follow tips and templates. The Atlassian Health Monitor playbook will guide you through all the steps.

It’s important to set clear expectations when discussing productivity standards with your remote team. Some productivity standards will vary with the job; others may be standard across the company. And this means not just about projects, but about how people are doing as people.

Leading and Managing Remote Teams

Some business leaders may assume that instituting remote work and cutting office space by 50% equals a 50% reduction in the expense of housing employees in a traditional office. At first, business leaders, used to monitoring productivity based upon workers’ “desk time” and visible activity levels, may find a shift to remote work foreign and unwieldy. Employees, too, may feel out of sorts in the beginning, as they adjust to significant shifts in their days. But there are established practices and habits for managing virtual teams that you can emulate. Yes, it’s not the same as working together in a more “traditional” setting. But with a little effort, you can work together just as well than before.

Amazing Tools For Team Collaboration

Get inspired by the many ways workers are adapting in times of stress, and you’ll start to see your own silver linings, too. You’re establishing the rules for how your team operates and what the expectations are for each member. Engage Engagement surveys and feedback tools to focus on what matters. The lack of in-person monitoring means productivity is always a concern with remote working arrangements. Although studies have suggested average productivity does not suffer in most cases, individual productivity might. Leadership coaching doesn’t have to be a one-on-one process.

Leading and Managing Remote Teams

Team camaraderie is important, but so is making time to talk to your employees one-on-one. This gives your team members the chance to address any issues they might be afraid to bring up in group meetings, or don’t want to discuss via email for fear of being misunderstood. If you’re just moving to a remote model for the first time, or even if it is an ongoing process, gathering feedback is essential to make sure that it’s working well for your team. As a manager, you should be careful not to assign too much work or to impose too tight deadlines. If they feel like they’re under too much pressure and be prepared to adjust work to make things easier for them.

The Biggest Challenges Of Managing A Remote Team

This has a positive effect on engagement, job satisfaction, and loyalty. To provide emotional support, you will need to tackle issues from a place of empathy, always be in communication with your employees, and ask them if there is anything they need from you. Just because employees are working remotely doesn’t necessarily mean that they can never meet physically if an opportunity arises. You could take a leaf from remote working platforms like Upwork, which has a “virtual water cooler” known as the Coffee Break, where employees can interact and share information and news. If you have no choice but to send a remote employee an urgent task, inquire about how it will affect their other deadlines.

Leading and Managing Remote Teams

Morale is important in any team setting, but remote teams may require an extra level of encouragement. After all, team members are not likely to experience some of the smaller interactions that can help to keep people motivated. Every workplace has its unique challenges, and working from home is no exception. So as the manager of a remote team, it’s important to familiarize yourself with any potential setbacks your team may be experiencing so that you can give them the advice they need to overcome them.

These are a great place to build community, learn, have fun, and understand how to create more equitable and inclusive workplaces. Each of the tips above fall into the category of simple but not easy. And you’ll be more equipped with the battle gear necessary for navigating the murky waters of change. Another trap that managers should avoid falling into is that of the dreaded micro-management. The heart of the challenge is finding that sweet spot; between the company’s values and organizational culture, whilst supporting the company’s employees and their needs. It’s no secret that many companies were reluctant to let their employees work remotely before the pandemic.

Improve Your Team Communication With Chanty

This is always an imperative but has become increasingly more important in this current environment. Set clear expectations and request feedback to ensure alignment. Don’t simply assume the team understands where they need to focus their energy. However, the more self-aware, autonomous, and hard-working your employees are, the less you’ll have to worry about the daily coordination of your remote teams. Collegiality and teamwork are very important in today’s dynamic work environment. With time you’ll see that helping employees connect, and fostering deeper interpersonal relationships in the workplace prove beneficial for any company.

Keeping a remote — or hybrid — IT team productive is very different from managing a team that shows up to the office every day. The race for improving team collaboration has become a hip trend in the business world. You can easily find a lot of strategies and how-tos describing ways to enhance employees’ performance and boost productivity. Set up virtual hangouts to chat about how your team members cope with remote work and project management. Discuss how previous projects went, the blockers they faced, how they found solutions, and how challenging or exciting their tasks have been in general.

If you need to adjust your time tracking or project expectations, do so in a way that still accomplishes your goals. It may seem practical to adopt a “keep calm and carry on” approach as you try to continue business as usual while managing remote employees. However, this may make employees feel that their fears – and the enormous disruptions to their lives – are being ignored. On the other hand, you don’t want to make every conversation entirely about the current crisis.

  • And, I’ve noticed other leaders of remote teams focusing on similar things, too.
  • In many ways, managing a virtual team is similar to managing a local one.
  • From more technical features, like file transfers, to more personal and relational – like video chat options, Brosix is a powerful ally when it comes to strategic communication.
  • Transform A blended learning solution designed to upskill managers at all levels.

Particularly when English has become the language of doing business, as it has in much of the world, it may be tempting to assume common mindsets and values. But it’s important for team leaders to remember that their members have unique experiences and perspectives, and leading a multicultural team requires leadership skill. Dispersed team members often have a love-hate relationship with virtual teamwork.

Atlassian starts off every new employee, remote or otherwise, with a 90-day plan built from a Trello template. You and your new report can share this board privately and use it as the map to their new environment. Now that you’ve set the direction for your team and you’ve coordinated alignment, it’s time to get the commitment. In other words, you want to ensure that each team member feels responsible for your group’s outcomes. Liz Cope Named CCL Chief Marketing Officer CCL has appointed Liz Cope, a veteran marketing and sales executive with global leadership experience, its Chief Marketing Officer, effective May 9, 2022.

Keep reading to learn more about the best practices for remote team management or visit the ViewSonic workplace solutions page for further insights into remote and hybrid work. It can be easy to ignore interpersonal correspondence and work on an island by yourself as a remote team. Be proactive as a manager about fostering constant communication on the platforms you use. Don’t hesitate to reach out to your team members for small updates and progress checks.

Apps For Managing Remote Teams

Whether creating an external or internal communication strategy, you have to understand that there’s no guaranteed recipe for success. Additionally, there is a more practical element, also having to ensure that all tasks are conducted on time, deadlines are met, and all work ticks along as smoothly as possible. Designed for business owners, CO— is a site that connects like minds and delivers actionable insights for next-level growth. CO— aims to bring you inspiration from leading respected experts. However, before making any business decision, you should consult a professional who can advise you based on your individual situation.

Remote Working Is An Evolution

The World Health Organization found that poor productivity due to anxiety and depression cost the world $1 trillion every year. However, it also found that for every $1 invested in mental health, there’s $4 worth of improvement in health and productivity. Leaders carry their followers every step instead of sending their followers to the forefront without setting the pace. While it’s essential to set down rules and uphold discipline, your team members should find you approachable too.

Virtual work definitely adds complexity to the leadership function, but managing remote teams really isn’t all that different from managing onsite teams. Regardless of location, all managers share the same basic challenges in leading people. Getting used to managing remote teams can take time, but the new challenges thrown up by remote work do have solutions making it a perfectly viable arrangement. By using the 15 best practices provided, you can lead an effective team remotely, achieve high levels of productivity and avoid problems to do with morale, well-being, and social isolation. At the time, the lack of such a company culture may have meant that the appropriate communication tools for managing remote employees were also lacking. This may still be the greatest challenge for remote team management, even if remote work has become the new normal now.

Before you can effectively track your company’s progress, you must first evaluate workers’ performance, which begins with properly managing remote teams. Set up one-on-one weekly or monthly meetings with each virtual team member you manage. Jumping on Zoom calls with your employees for career talks is a great way to manage remote teams. Although frequent communication is paramount, avoid going too far and micromanaging.

However, communications platforms are the key to effective remote management. Keeping a team of employees on task, productive, and in good humor can sound like an enormous challenge when they’re not all present at the same physical location as you. But if you apply these simple tips and guidelines for managing a remote team, you’ll find the process will go a lot smoother than you expected.

Brief daily check-ins or staff meetings help leaders and project managers to assess situations and identify roadblocks with each employees work load. An important aspect of successfully managing remote employees is to make all necessary tools easily accessible. To meet that need, leaders and teams may have to puzzle through what should be put in place to ease a telecommuting transition.

Tips For Managing Remote Teams

It’s helpful, too, to be willing to experiment a little with technology and how meetings are conducted. Check out some virtual team building activities to explore even more ideas. It’s super important for teams to connect socially, no matter Managing a Remote Team the circumstances. Remote teams can benefit greatly from team social rituals, but they need to be cultivated with intention. In other words, don’t mandate a virtual happy hour that feels like a regular meeting, only with beverages.


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